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Equipment/Truck files.

Truck Shop

Senior Member
Joined
Dec 7, 2015
Messages
17,336
Location
WWW.
Because of the liability these days it's really important a small business keep accurate records of repairs.
Not just some receipts for a few parts bought. If for any reason a rig is involved in a accident and it becomes
a lawsuit, your lawyers will be happy you have paper work covering repairs. If DOT shows up and audits
there is a file with paper work and inspections. The more paper work the better. So either turn out a work
order on the computer or buy some standard work orders and fill them out with a full list of parts and
description of work. Plus you have part numbers on file and something to show when selling. The reason I
bring this up is a fellow I know is in hot water with DOT-no history.

Below is the type of work order I turn out several times a day.
 

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Tyler d4c

Senior Member
Joined
Mar 2, 2016
Messages
1,903
Location
Salix Pa
I attended a brake class around Thanksgiving. The instructor claims alot of big fleets are scrapping the equipment when all used up because of being sued after resell for maintenance issues. Seems quite reduculas to me. What ever happened to as-is.
 

Spud_Monkey

Senior Member
Joined
Sep 15, 2018
Messages
6,727
Location
Your six
Occupation
Decommissioned
As the saying goes, cover your arse in paperwork! Might seem like a country bumpkin out here, but I am sure there is more paperwork filed and documentation than most city slickers have in my own doing.
Ctrl + P is my friend.
 

John C.

Senior Member
Joined
Jun 11, 2007
Messages
12,871
Location
Northwest
Occupation
Machinery & Equipment Appraiser
Beautiful hand writing and content on those files.

I put together a data base when i was running shops as my hand writing is atrocious. Service reports for employees were always a problem. I would usually get something like "checked fluids, tried to start engine and would not start, fixed same." The other might be "operator complained about brakes, fixed." Just a time on and off job and no explanation.
 

kshansen

Senior Member
Joined
Mar 11, 2012
Messages
11,269
Location
Central New York, USA
Occupation
Retired Mechanic in Stone Quarry
Like my first boss in the shop would say "I don't care what you remember doing if it's not in writing, it wasn't done!" I always tried to keep good records and notes of what I did on a repair. But it never failed that months or years after, the one thing I forgot to write down is the one thing I wanted to know about!
 
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